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Southeastern Grant Resources

Faculty Incentive Policy for Grant-writing

The following incentive policy is listed in the Academic Policies and Procedures Manual:

5.2.3 Faculty Incentive Compensation Policy (Rev.9/27/02)

A faculty member who is the principal investigator (―PI‖) of a grant takes on additional work over and above the regular responsibilities of a faculty member. Because of the additional workload, and as an incentive to faculty members to pursue grants on behalf of SOSU, and to remain in the employ of SOSU, this policy of providing faculty incentive compensation is established. This policy shall be construed in relationship with applicable state and federal laws and the Code of Federal Regulations.

A PI may be awarded incentive compensation from SOSU in the amount of up to 3% (three percent) of the total direct cost of a grant. The incentive compensation may not exceed $1,500 (one thousand five hundred dollars) per PI or a total of $2,500 (two thousand five hundred dollars) to be divided among multiple PI(s) on a single successful grant award. The incentive compensation will be divided among multiple PI(s) at the discretion of the President or his authorized designee. A grant is considered successfully awarded when the President receives the grant award letter directly from the granting entity. ―Direct Cost‖ for purposes of this policy is not defined by the grant, but rather is defined as actual funding received within and spent within the University. Incentive compensation for renewals of a grant may be awarded under this policy if the PI(s) demonstrates measurable benefits of the grant to the University as determined by the President or his authorized designee.

For grants with indirect costs, the PI(s) may also be awarded incentive compensation of 50% (fifty percent) of the net indirect cost. Multiple PI(s) on a single successful grant award share all incentive compensation which will be divided among the PI(s) a the discretion of the President or his authorized designee. ―Net indirect costs‖ for purposes of this policy is defined as indirect cost as specified in the grant award letter and/or any annual renewal letters less incentive compensation awarded under the previous paragraph of this policy less the greater of either (a) 30% (thirty percent) of indirect cost or b) actual University cost. Actual University cost will be determined by the President or his authorized designee.

All incentive compensation payments must be approved in writing by the President. The department(s) of the PI(s) may request 10% (ten percent) of the net indirect cost. For grants that have multiple PI(s), the departments will divide the 10% (ten percent) equally among all of the participating departments. The President or his authorized designee has final authority regarding departmental sharing.

 Procedure

1. Request for incentive compensation shall be submitted for approval to the President or his authorized designee with a proposal abstract, all routing sheets, and a comprehensive budget two weeks prior to the grant submission deadline. The PI(s) may be required to supply additional information.

2. Incentive compensation shall not be paid until after closure of the grant budget and as part of the subsequent fiscal year appointment annual contract salary of the PI(s). PI(s) who are not employed by SOSU in the subsequent fiscal year will not receive incentive compensation.

3. The PI(s) is eligible for incentive compensation not to exceed 25% (twenty five percent) of his or her annual contract salary.

4. If the PI(s) receives non–salary compensation directly from the grant, the amount of the compensation awarded by the above policy shall be reduced by the amount of the non–salary compensation received directly from the grant.

 This policy is effective beginning on July 1, 2002 and supersedes all previous policies on faculty incentive compensation relating to grantsmanship.